Scheduling
Every provider, every location, one schedule.
One calendar for in-person and telehealth visits, with reminders, connected to the chart, the note, and the claim.
The problem
A schedule that lives apart from the chart creates gaps.
When scheduling sits in a separate tool, appointments, notes, and claims drift apart. Vitae keeps the visit connected from the moment it is booked.
How it works
From booking to the owner dashboard.
- Book the visit. Staff schedule across providers and locations in one calendar.
- The patient is reminded. The appointment appears in the patient’s portal, and a reminder goes out before the visit.
- The clinician charts it. The visit is documented with the practice’s note templates.
- The owner sees it. Appointments and unfinished notes show on the owner dashboard.
Built for multi-provider practices
The details front desks ask about.
Providers and locations
One calendar across every provider and every location.
Role-based permissions
Decide who can book and change appointments.
Appointments report
Totals, fulfilled visits, cancellations, and no-shows.
Telehealth visits
Schedule telehealth and in-person visits in the same calendar.
Appointment reminders
Patients are reminded before upcoming visits.
Coming next
Online self-booking and a waitlist are in development.
Questions
Common questions.
Can we schedule across more than one location?
Yes. Vitae schedules across providers and locations in one calendar.
Can I limit who changes the schedule?
Yes. Permissions are set by role, so each user sees and changes only what their role allows.
Do cancellations and no-shows show up anywhere?
Yes. The Appointments report shows total appointments, fulfilled visits, cancellations, and no-shows.
Does Vitae send appointment reminders?
Yes. Patients get reminders for upcoming appointments.
Can I schedule telehealth visits?
Yes. Telehealth visits are scheduled in the same calendar as in-person visits.
Can patients book online or join a waitlist?
Not yet. Online self-booking and a waitlist are in development.
Do patients see their appointments?
Yes. Upcoming appointments appear in the patient portal.
Keep exploring
See what happens after the visit is booked.
Built by practicing clinicians, for the practices they know.
See how Vitae fits your practice in a short demo, or start a 14-day trial.